What is a sub-contract proposal cover letter?

Most of the time, your sub-contract proposal will require a cover letter. This is not a cover letter that would accompany a job application where you gush about how much you have always wanted to work for a certain government contractor ever since you were a kid.

This cover letter is purely informational. It will typically consist of the following elements:

  • A statement indicating you are responding to a RFP for a particular contract (and include the contract number)
  • Basic information about your profile, including company name, address, special business status (veteran owned, small business, etc.), and contact info
  • A statement indicating the validity period of your proposal (usually 180 days from date of submittal)
  • Statements that indicate what is included in the full proposal (reps and certs, rate sheet, certificate of insurance, etc.)
  • Your signature

The cover letter will generally need to be on company letterhead and signed by an authorized company official (that’s you bud).

If you are worried about not having company letterhead, be assured that literally no one cares what your company letterhead looks like. For my first 1099 company, I just Googled “company letterhead Microsoft Word template” and used something hideous. In the header I just typed out “Davidson Consulting LLC” and in the footer I had some contact info for the company.

The sub-contract administrator should provide the specific statements you need to include in your cover letter. If you have questions, feel free to askthem. They are almost always happy to help.


If you have questions feel free to reach out to me directly at dale@1099fedhub.com. I can also add you to my informal mailing list in case I have updates or news or whatever.


This article is an excerpt from Chapter 11 (How to operate your business like a minimalist) of my book.

You can read more about it here:

Going 1099: How to become a solo federal sub-contractor and gain control of your working life, earn more money and unlock more free time

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